USR Operation Suspended: Launch of Updated Software in August 2020

From August 5 to August 16, 2020, the operation of the Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Formations (USR) is temporarily suspended in Ukraine. This is due to a large-scale update of the system’s software.

Schedule of Suspension and Resumption of Registration Activities

The decision on technical modernization was made at the state level to improve the quality of services in the field of state registration.

In accordance with the Order of the Ministry of Justice of Ukraine No. 2409/5 dated July 14, 2020, a clear period for the implementation of the updated software of the Unified State Register (USR) was defined.

Please note the key dates:

1. August 05 from 00:00 — acceptance of documents for the registration of legal entities, individual entrepreneurs, and public formations is terminated.
2. August 07 by 18:00 — registrars must complete the processing of documents submitted before the register suspension.
3. August 07–16 — data transfer from the old register to the new one will take place. Registrars will have no access to the system during this period.
4. August 16, 2020 — full launch of the updated USR into industrial operation.

What Benefits Will Businesses Gain from the New USR?

Developers state that the updated interface and database architecture will significantly simplify interaction with state authorities. Key benefits include:

• Free Search: the ability to search for information based on the data of a separate subdivision of a legal entity without extra costs.
• Automated Extracts: generating an extract becomes available immediately after any registration action is performed.
• Family Farm Accounting: a separate attribute for the creation and accounting of family farms has been introduced.
• Process Optimization: the ability to terminate the activities of an individual entrepreneur and update legal entity information in a single stage.
• Improved Search and Addressing: a dictionary of administrative-territorial structures has been added to eliminate errors during address entry.

New Approach to Ultimate Beneficial Owners

A new entity has been created in the system — “Ultimate Beneficial Owner” (UBO). Now, data on beneficiaries is clearly structured and separated from founders. This allows for retrieving information in separate blocks, increasing business transparency and the quality of open data.

New Registration Actions and Functional Capabilities

The software update allows for operations that were previously technically complex or unavailable in automatic mode:

• Transition to activities based on a proprietary constituent document or a model charter.
• Prompt introduction and cancellation of bans on registration actions.
• Updated document forms: applications, refusal decisions, extracts, and descriptions now have a modern format.
• Ability to generate an online request for copies of documents from the registration file.

Security Mechanisms and Anti-Raiding Measures

One of the update’s priorities was the protection of corporate rights for business owners. To achieve this, additional security modules have been implemented:

• Mandatory verification of the presence of a scanned copy of the submitted document.
• Confirmation of every operation in the system using a Qualified Electronic Signature (QES).
• Automatic “LOG-OFF” function, which disconnects the system in case of user inactivity or the detection of remote control software.

These measures are designed to minimize the risks of unauthorized interference with the register and will contribute to effective anti-raiding efforts in Ukraine.